Authors Information

ORAL PRESENTATIONS GUIDELINES

Oral presentations are accompanied by PowerPoint presentations. The speakers are responsible for the presentation content. When you arrive at the conference please check in the Final programme that the name of the room and the time of the session have not changed.

Your presentation

All presentations and questions must be delivered in English, as English is the official language of the EEMS 2016 meeting. The time available for your presentation is:

  • 30 minutes – 25 minutes for the presentation and 5 minutes for discussion (invited talk presentation)
  • 15 minutes – 12 minutes for presentation and 3 minutes for discussion (short oral presentation)
  • Flash presentations by Young Scientists 3-5 minutes – maximum of 5 slides
Format of your presentation

Your presentation should be in PowerPoint version 2010 or 2013 in 4:3 aspect ratio (versions 2007 / 2003 are also supported). Adobe PDF format is also acceptable
Supported file types:

  • Presentation: PPT, PPTX, PDF
  • Video: AVI, MPG, MKV, MOV, MP4, WMV
  • Audio: WMA, MP3, WAV
  • Pictures: JPG, GIF, BMP, TIF

Do not forget, when saving your final presentation to a USB stick, to make sure your video files are included on the memory stick or are embedded within the PowerPoint. Wi‐fi / Internet connection in the meeting rooms is not provided.

Uploading your file.

Your presentation must be handed over to the technical in the lecture room prior to the start of the session with a USB stick.

In the lecture room

Once the presentation is launched on the computer in the respective lecture room, you will advance your own slides using the remote control. You will not be able to connect your own computer to the projections system in the lecture room. 

BCPT Supported presenters

Please note that you must submit your manuscript before we are able to process expense claims.


POSTER PRESENTATIONS GUIDELINES

Each poster board will be given a specific number. Please make sure to mount your poster on the poster board with the number corresponding to the number assigned to your poster presentation (e. g. P 01, P 02 etc…). In order to fit the poster board, your poster should not exceed the recommended size which will be communicated to you along with the assigned poster number. Prepare your material beforehand so that it will fit neatly into the space available and can be easily attached to the board. Thin cardboard is more suitable than paper. The meeting organizers will provide suitable fixing materials, and on site assistance will be available to help you to display your poster.

Velcro/pins will be available.

Poster sessions

All authors are requested to be present by their posters within the poster presentation time to address delegates’ interest. There are two poster session within the meeting:

  • Poster Session 1: Monday, August 15, 17:30 – 19:00
    odd posters to by presented: P 001, P 003, P 005,…P 099
  • Poster Session 2: Tuesday, August 16, 17:30 – 19:00
    even posters to by presented: P 002, P 004, P 006,…P 100
Mounting your poster

The Poster area will be open from Sunday August 14 at 15:00. All posters should be set up by 18:30 prior to the Welcome Reception. Posters will be displayed for the whole meeting.

Removing your poster

All posters should be removed on the last day of the meeting. The organisers are not responsible for loss or damage to posters that are not removed by authors before 12:00 on the 18th August. Posters left at the end of the meeting will be disposed off.